Career Opportunities with Harris Stowe State University

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Administrative Assistant to the College of Education

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri.  Harris-Stowe’s beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions.  Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St. Louis region. 

Summary:

Performs routine or semi-routine secretarial duties in support of the department and/ or the College of Education. Provides direct support to the Dean. 

Required Qualifications and Education:

  • Associate Degree, Bachelor’s Degree preferred
  • Strong interpersonal, organizational, oral and written communication skills as well as experience with technology.
  • A preference will be given to candidates who are self-starters with the ability to work independently, that are innovative, creative and forward thinkers.
  • Demonstrated ability to perform detailed work as well as the ability to work as a team member within the college.
  • Ability to exercise critical human relations skills in establishing and maintaining positive and effective working relations with students and University community~ Professionalism is essential.
Experience:
  • Three (3) years related work experience
Duties/Responsibilities:
  •  Accurately transcribes letters, reports, memorandum, classroom materials, etc. and places them in typed document format, securing them electronically on the College of Education Shared Drive.
  •  Performs receptionist duties such as greeting visitors, answering inquiries, screening telephone calls and routing incoming telephone calls and mail.
  •  Performs routine administrative tasks related to the area of responsibility of supervisor.
  •  Establishes and maintains filing and recordkeeping system for department records.
  •  Maintains stock of office supplies, including monitoring inventory and reordering as required.
  •  Copies and collates materials and sets up meetings and meeting rooms.
  •  Operates various office machines such as computers, calculators, copiers, etc.
  •  Schedules appointments and maintains calendar of events for supervisor and/or departmental personnel.
  •  Maintains the college’s brochure, newsletter, website and other social media.
  •  Monitors and displays MEGA (Missouri Educator Gateway Assessments) Announcements and Resources available to students to ensure successful passage of the exam(s).
  •  Other duties as assigned
Benefits Statement: 
  • Comprehensive medical, dental, life insurance and eye care options
  • Receive rich medical premiums 
  • Pension account matched at up to 16.79%
  • Tuition remission including qualifying dependents 
  • Savings annuity plans
  • Tax Savings Benefit through Missouri State Employees’ Cafeteria Plan
  • On-site fitness center
  • Paid Time Off Program for vacation, holiday and sick time

Review of applications will start immediately until the position is filled. 

Please submit your application on line at www.hssu.edu.  Submit your application using either Chrome or Firefox when applying, as our system works most smoothly with these browsers.  Please check to ensure documents are in one of the following file formats: .doc, .docx, .rtf, .txt, .ascii, .pdf, or html.

“Please No Phone Calls”

Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER


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